Saturday weddings and events require a minimum of 125 guests – Maximum occupancy is 350 seated guests.
A retainer fee of 25% of your venue fee is due at signing. For a Saturday Only, that would be $1,625. For an entire weekend, $2,375.
Your venue fee must be paid in full 90 days prior to your event. Catering and bar packages are an additional invoice handled by Flair of Country Catering and The Fifth.
All payments are non-refundable, non-transferrable should you choose to cancel or reschedule your event. The date you booked can not be transferred or sold to another person in the event you choose to cancel or reschedule.
In the event of a natural disaster that renders The Willow to be unsuitable for your event deemed by venue management, the amount paid can be applied to a future event date. If you should elect not to re-book, no refund will be provided. The Willow encourages clients to purchase event insurance to offset this risk.
You are allotted a one hour rehearsal. All ceremony rehearsals take place on the Thursday before the wedding, unless you have booked Friday. In order to honor the exclusivity of other couples, the exact time for the wedding rehearsal cannot be scheduled until thirty (30) days prior to your event.
To ensure smooth implementation of your event, a venue manager will be on site during the duration of your event to assist as a day-of coordinator. However, this is not a provided event planner service. It is suggested that you hire a professional event planner for any needs prior to the day of your event. The Willow will provide a venue manager and adequate staff for parking attendants, set-up/ tear-down for the event, bathroom maintenance, dinner service, and trash removal.
All food must be contracted through Flair of Country Catering & Event Planning for all events hosted at The Willow.
Should you choose to purchase a bar package, the bar is contracted through The Fifth Eatery & Alehouse. If you choose to BYOB, you must hire licensed bartenders from our approved list.
We are a pet-friendly venue and we welcome trained, well-behaved pets in our ceremony areas and non-food/beverage spaces during your ceremony and cocktail hour.
We do not allow anything to be applied/adhered to the venue walls and ceiling that may cause damage (including tape, tacks, nails, hooks, command strips, etc.) Glitter, confetti and sequins are NOT permitted. Real candles are NOT permitted on The Willow’s table linens.
As we are very close to an airport, Chinese sky lanterns and fireworks are not permitted. However, if you would like to do a sparkler send off or use a cold spark machine, we welcome them to be used outside.
You are responsible to pay a security deposit of $500.00 no less than thirty (30) days prior to your event.
You will be refunded this deposit ten (10) business days after your event unless damage is sustained, additional cleanup is required or the event runs over the allotted time.
If you are hosting your ceremony onsite, access to the Bridal Suite begins at 10am. If you need to access the Bridal Suite earlier, access may begin at 8am at $75 per hour up until 10am. If your ceremony is taking place offsite, the Bridal Suite is available at the cost of $375 with access beginning at 10am. Access to the Bridal Suite concludes at 9pm.
Yes, you are able to rent the side room at the coast of $195 for 5 hours. The side room is great for bridal showers, rehearsal dinners, and farewell brunches.
